Copyright: Thursday, October 07, 1999 10:32:57


The name of the option.


Displays the name of the installed printer.


Lists the available paper settings for the selected printer, such as paper size (form) and number of copies to print.


Specifies the paper size (form) to use. The various paper sizes and forms listed match those supported by your printer. Depending on the printer, you might see paper sizes ranging from Letter, Legal, Envelope, and so on.

A form defines both paper size and margins. Many printers support more than one paper source, such as upper and lower trays. You can assign forms to any of your printer’s paper sources. Once a form is matched to a source, you can select the form when you print from your programs.


Specifies how the document is positioned on the page. Portrait orients the print vertically. Landscape orients the print horizontally. If available, Rotated Landscape rotates the paper 90 degrees counterclockwise.


Specifies where the paper is located in the printer. Different printer models support different paper sources, such as upper tray, envelope feed, cassette, and manual feed.

If you click Automatically Select, the printer uses the paper tray that supports the paper size you have selected. If you choose a paper source other than Automatically Select, make sure that the correct form (paper size) is assigned to the paper source.

All other options are printer dependent. Consult the operating manual for your printer to determine what these settings do and which settings are appropriate for the task you want to perform.


Specifies the type of printing medium you want to use. Do not click Transparency when printing on regular paper. This can waste ink and cause smearing.


Specifies combinations of predefined settings that affect print quality. Depending on your printer, the combination of settings (which may include settings for resolution, print speed, and color depth) are preset in the Advanced Options dialog box. Because print quality and print speed are directly related, it will usually take longer to print your document when you choose a higher print quality.

Use Best to print the final copy of a finished document. This setting provides the highest print quality, although the print speed might be slow.

Use Normal to print a good quality document. This setting provides a balance between the print quality and the print speed.

Use Draft to print a rough draft. This setting generally provides a faster print speed, although the print quality may be lower.

Custom will be checked if you use the Advanced Options dialog box to override predefined settings associated with each of the other print quality options. To return to the last Quality Setting option used, clear the Custom check box.


Specifies the number of copies to print and, if your printer supports it, whether or not to collate the copies. When collated, pages print consecutively for each copy of the document. When not collated, copies of each page print together.


Specifies double-sided printing. To print on only one side of the paper, click None. To print on both sides of the paper, click Flip on Long Edge or Flip on Short Edge. Flip on Long Edge prints pages that read like a book. Flip on Short Edge prints pages that read by flipping over like a notepad. Your printer may use different terms for duplex printing, such as Long Side and Short Side.


Lists printer-specific options for print quality. Depending on your printer, you might see options such as Print Quality (which lets you specify the print resolution) or Image Color Management (which alters screen colors to more closely match print colors).


Specifies the print resolution. Measured in dots per inch (dpi), higher resolutions (600 dpi) produce graphic images that are sharper and show finer detail, while lower resolutions (180 dpi) permit faster printing and less detail.


Specifies how to print color graphics. The available options include color and either gray scale or black and white output, depending on your printer. Use Black and White or Gray Scale to sharpen details in graphics or to speed up the printing of color graphics on a black and white printer. Alternately, you would use Color, even though your printer is monochrome, when printing to a file rather than printing to the printer. The color information will be stored with the formatting instructions in the *.prn file that is generated.


Lists the available Image Color Management (ICM) options used for printing color graphics.

ICM, a set of calculations for color matching, makes it possible for programs to adjust colors before printing so that the color of images displayed on the screen more closely match the color of images when printed.


Specifies how to print your color graphics.

If you don’t want to enable Image Color Management, click ICM Disabled.

If you want the calculations for color matching to be performed on the host computer before it sends the document to the printer, click ICM Handled by Host System.

If you want the calculations for color matching to be performed on your printer, click ICM Handled by Printer. In this case, a set of rules for mapping the colors will be created and downloaded to the printer (which must be PostScript language level 2 or higher). The printer will use these rules to adjust colors in the document.

If you want the calculations for color matching to be performed on your printer, click ICM Handled by Printer using printer calibration. In this case, the set of rules for mapping the colors has already been downloaded to the printer (which must be PostScript language level 2 or higher), so they will not be created or downloaded again.


Specifies how color images are created to produce the best looking image on the printed page.

If you are printing a chart or using fully saturated, bright colors, it’s best to click Graphics.

For photographs or pictures where the colors blend together, click Pictures to maximize the contrast.

If your document uses a color that you need to match exactly, and you are sending the document to a printer that has that specific color of ink, click Proof.

If you want to preview the color settings from another printer, click Match.


Specifies whether to reduce or enlarge documents, and by what percentage. Specifying less than 100 percent reduces the size of the text and images on the page, while specifying more than 100 percent enlarges them. When you increase scaling to more than 100 percent, you might need to use a larger paper size because only the portion of the text that fits on the page will print. Use Print Preview to see how your document will look before printing it.


Specifies the TrueType font options. Click Substitute with Device Font (the default) to use equivalent PostScript fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the PostScript font. Click Download as Softfont to download TrueType fonts for printing instead of using PostScript fonts.


Lists available printing options. Depending on your printer, you might see options such as Advanced Printing Features (which makes options such as Page Order and Pages Per Sheet available) or Booklet Printing (which prints two pages side-by-side on a sheet of paper).


Allows you to view or change the halftone color settings.


Lists printing options, such as Print Quality and Output Bin. For more information on the available options, see your printer’s operating manual.


Allows you to view or change your halftone color setup.


Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.


Specifies how many pages of your document to print on one piece of paper. For example, 1 prints one page on one sheet of paper, while 2 prints two pages side-by-side on one sheet of paper.

If Booklet Printing is enabled, 2 pages per sheet will automatically be specified.


Click to display the Advanced Options dialog box where you can change the more advanced document settings such as Print Quality and Paper Size.